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Business Manager (Santa Fe)

Barcelona near Galisteo and Barcelona

compensation: Depending on experience
employment type: part-time

UU Santa Fe is looking to hire one remarkable contracted employee to fill a 20 hour per week Business Manager position. UU Santa Fe is a stable congregation with approximately 230 members. This valued position will work closely with the Office Administrator and Minister and also with several key volunteers and committees. The Business Manager position is benefit eligible. This position is responsible for the day-to-day financial and administrative operations of the church. Bachelor’s degree in a business related major and/or at least 2 years in comparable work experience needed with specific education in accounting. Support this dynamic, caring and liberal thinking Unitarian Universalist congregation by reviewing the job description and applying for this position..

Average hours per day 4 hours

Average hours per week 20

Days of the week M-F, occasional weekend/evenings

Months Per Year 12 months per year

Benefits Eligibility: Yes, pro-rated

Type of Position: 2-3 year negotiated contract

Work Location: Primarily in office, some work potentially off site

Supervisory Responsibilities: Supervises contract employees (cleaning, landscape and building maintenance, etc.).

Supervision Received: Duties are performed under the direction of the Board of Trustees as delegated to the Vice President for Finance. Works collegially with key volunteers (finance, fundraising, facilities, etc.) Works closely with the Office Administrator and Minister and is a key participant in UU Santa Fe staff meetings.

Summary Statement: UU Santa Feis a stable congregation with approximately 230 members, 4 paid staff and several contractors. The Business Manager is a half-time contract employee who is responsible for the day-to-day financial and administrative operations of the church. The Business Manager requires congenial interaction with other staff, church officers and the Board of Trustees, Finance, facilities and the congregation. The Business Manager works closely with key volunteers, participates in weekly staff meetings, and attends other committee meetings as needed (e.g., Board, Operations, Facilities, Program Council). There are various aspects of the position requiring confidentiality including, but not limited to, member contributions.


· Educational requirements: Bachelor's degree in a business related major or comparable work experience; accounting specific education

· Minimum of two years’ experience in a comparable financial management position.

· Demonstrated ability to prioritize assignments and independently organize work, demonstrate initiative, flexibility and follow through in an accurate, timely manner within a church environment

· Solid knowledge of and experience with spreadsheet and QuickBooks accounting software. Competence in management of email and electronic documents

· Experience in or willingness to develop competence in Breeze, our church management system

· Excellent general computer skills (Microsoft Office 365, Zoom); MailChimp and Weebly website tools highly desirable

· Knowledge of office management procedures for tracking, reporting and completing the payment of bills, payrolls, taxes, contracts for goods and services, and other financial transactions

· Evidence of reliability and accuracy in handling cash, checks, and other such assets

· Competence in a team working environment and good interpersonal skills

· Knowledge of governmental requirements, such as taxes and insurance, and procedures for complying

· Excellent interpersonal skill dealing with volunteers and the public



Cash Receipts (incl. Permanent Endowment Fund)

· Contribution check and cash processing (Breeze), with special attention to accuracy on pledge payments

· Count cash received with Office Admin

· Record cash receipts in QuickBooks

· Enter ACH deposits for donations in Breeze and QuickBooks weekly

· Enter PayPal donation (pledges, etc.) deposits in Breeze and QuickBooks weekly

· Enter Square POS deposits (event revenue) in Breeze and QuickBooks as appropriate during fundraising periods

· Enter STRIPE credit card receipts (fundraising activities) as appropriate during fundraising periods

· Receive legacy donations and notify VPF for Finance and Chair, Permanent Endowment Committee

· Post stock donations in Breeze and QuickBooks and notify VPF for Finance

· Acknowledge stock donations to donors and notify VP for Finance

· Prepare and make cash bank deposits

· Prepare and make check bank deposits using bank’s check scanner

· File backup documents for all deposits (e.g., check logs, check scans, deposit information forms)

Accounts Payable (incl. Permanent Endowment Fund)

· Ensure that expenditures are authorized by responsible parties in writing

· Pay invoices weekly or as needed and print checks to be signed by designated board member(s)

· Reimburse staff/volunteers for allowable expenses

· Maintain bank signatory records and forms for changing signatories

· Make recurring payments that are not invoiced (e.g., utilities)

Reconciliation Activities (incl. Permanent Endowment Fund)

· Reconcile Bank Statements monthly (Enterprise Bank, Schwab, UUA Common Endowment Fund)

· Reconcile Breeze records with QuickBooks weekly (contributions/pledges received, pledges receivables)

· Reconcile staff credit card statements monthly

Personnel, Payroll and Benefits Activities

· Manage all documents required for employees and contractors (including payroll, benefits, W-9s, 1099s)

· Maintain employee personnel files, pay, time off and benefit records files

· Report bi-weekly payroll and manage communications with payroll agency (PAYCHEX)

· Process requests for other payroll/contractor payments (not in PAYCHEX)

· Work with Personnel Committee and UUA benefits staff to ensure staff benefits are effectively administered

· Prepare annual statement of salary and benefits for staff each July in collaboration with the Minister and Finance

Reporting (incl. Permanent Endowment Fund)

· File appropriate reports with IRS and NM (IRS 990 not required)

· Prepare monthly financial statements for board meeting: balance sheet and budget-to-actual in collaboration with VP for Finance

· Prepare financial reports for Program Council and the Operations Team; (YTD budget to actual and transaction detail)

· Maintain general ledger as directed by UU Santa Fe VP for Finance

· Prepare ad hoc financial reports as needed (e.g., for fundraising events)

· Support the Finance Committee during the budget development process and throughout the year

Record Keeping (incl. Permanent Endowment Fund)

· Maintain records for all duties performed including but not limited to key policies, procedures and master annual calendar for necessary reports and documents

· Maintain business records and financial statements

· Ensure necessary records are available for Vice President for Finance or designee’s signature

· File, monitor and manage records and record retention in accordance with policy (physical and electronic)

· Keep backups on all computer files (including QuickBooks), both in iDrive and on flash drive

· Ensure passwords and other vital access records are safely stored and available to designated board members and staff

· Maintain safe deposit inventory (and keys)

· Maintain property records

· Maintain records on financial accounts

Stewardship Support in Collaboration with the Pledge and Finance Committees

· Pledge record maintenance (Breeze)

· Process changes to pledges

· Generate and distribute Breeze statements (pledges, year-end)

· Prepare Breeze statements for Office Administrator to mail to those without emails

Contract Management

· Work with Office Administrator to ensure that ongoing rental contracts are monitored and re-bid as needed

· Ensure that other ongoing contracts for service providers are monitored and re-bid as needed (e.g., copier)

Other Duties as Assigned

All employees must be vaccinated and currently wear masks indoors until current ordinance is lifted.
  • Principals only. Recruiters, please don't contact this job poster.
  • do NOT contact us with unsolicited services or offers

post id: 7373717588



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